Business & Corporate Notary Services

Inside a company, a notarization is rarely one signature. It is four new hires on Monday, a board resolution that has to be filed this week, a stack of contracts a client will not countersign without a seal, and a title partner asking whether you can cover a signer in Frisco this afternoon. Sending an employee out to find a notary costs an hour of their day and produces an unpredictable result. We come to the office instead.

Who this serves

• HR and people operations. Onboarding paperwork, relocation documents, benefit elections and affidavits that require a notarized signature, handled in one scheduled visit rather than one employee at a time.
• Finance, legal operations and corporate secretaries. Board resolutions, officer certificates, banking resolutions, consents and filings that need an acknowledgment before they go out.
• Title companies and escrow teams. Overflow coverage for signers you cannot reach in time. See loan signings and real estate closings for how those packages are handled end to end.
• Insurance, annuity and structured settlement firms. Documents where the identity of the signer is the whole point, and where an incomplete certificate means the file comes back.
• Small businesses and professional practices with a few notarizations a month and no one on staff commissioned to do them.

Where we come

Addison sits in the middle of the corridors where North Dallas actually works, and all of them are inside our normal driving radius:

• The Dallas North Tollway corridor, from Addison up through Far North Dallas.
• Las Colinas and the Irving office district.
• Legacy West in Plano.
• The Telecom Corridor in Richardson.
• Cypress Waters, on the Coppell–Dallas line.
• Plus Carrollton, Farmers Branch, Frisco, Lewisville, The Colony, Garland and the business parks between them.

How an on-site visit runs

1. You send the list. How many signers, what documents, which building, and a window that suits the floor.
2. We confirm access. Visitor registration, badge requirements, loading-dock or garage instructions: sorted before the day, not at the security desk.
3. We set up in one room and work through the signers in order, so nobody loses more than a few minutes.
4. Each signer shows an unexpired government photo ID, signs in front of Gwen, and she completes and seals each notarial certificate and records the act.
5. You get a clean, itemized invoice: signatures notarized, on-site time, and nothing vague.

What your team should have ready

• An unexpired government photo ID for every signer. Circulate that reminder the day before; it is the only thing that reliably derails a group session.
• Documents printed and collated per signer, with every blank already filled in by you except the signature, and any accompanying documents.
• Nothing signed before the visit. Some documents must be signed in front of the notary, and Gwen cannot always tell in advance which kind yours is. Pre-signed pages may have to be redone.
• Any witnesses a document calls for, identified in advance, including whether a colleague is disqualified by having an interest in the document.
• A room with a table, and a point of contact on the floor.

Recurring visits

If your volume is regular, a recurring slot works better than a scramble: a fixed weekly or monthly visit and a named contact, with the price for the schedule quoted once, so each signing does not need its own negotiation. Title and escrow partners get priority booking for overflow coverage, including evening and weekend signers under our after-hours terms.

What it costs

Business pricing applies when the visit is at a workplace (an office, leasing office, law firm, title company or clinic) or when the company pays or is invoiced. Individuals use our individual pricing.

Each visit has one business visit fee, set by the visit size you book, plus the State fee for each notarization, billed on its own line: $10 for the first signer on an acknowledgment, $1 for each additional signer on the same certificate, and $10 for each oath (Tex. Gov't Code § 406.024). Nothing else is added per notarization.

Plus the $10 State fee per notarization. The visit fee covers travel and time on site (up to 30 minutes, 2 hours or 4 hours) and is not a notarial fee. If a job needs more time than booked, we ask before moving to the next visit size; the price never goes up after the fact.

The visit size is chosen from the approximate number of notarizations you give us when booking. It is a flat fee for the reserved time, not a per-signature charge, and finishing early does not change the price. For example, in Addison: 10 notarizations are $10 + $100 = $110; 40 are $25 + $400 = $425; 60 are $40 + $600 = $640.

Zones go by ZIP code, and your written quote confirms the zone. Zone 2 is about 10 driving miles (e.g. Far North Dallas, Farmers Branch, Carrollton, most of Richardson, west Plano 75093 and 75075); Zone 3 is about 10 to 20 driving miles (e.g. Irving and Las Colinas, Coppell, most of Plano, Frisco); beyond about 20 driving miles, quoted. See the full business price list.

There is no same-day rush fee for businesses, business clients get priority booking, and visits are invoiced, with net terms on the invoice. The visit fee reserves the time: cancel or reschedule 2 or more hours ahead and it is not charged; inside 2 hours, half of it is charged; a no-show, or a visit that cannot go ahead (no valid ID, document not ready, signers not ready within 15 minutes of the appointment time), is charged in full. Paid parking, valet and tolls are at cost.

State notarial fees are set by Texas Government Code § 406.024 and § 406.111. Travel and convenience fees are separate and are not notarial fees.

The scope, stated for your compliance team

Gwen holds a Texas notary public commission and a separate Texas online notary public commission, so documents can be handled on-site or by remote online session where the document type allows it. She is not an attorney. We notarize documents you provide; we do not prepare, draft, select or advise on documents, and we do not review them for sufficiency. She cannot give legal advice, cannot tell you which document you need, and cannot tell you how to fill out your paperwork or what to write in it. Whether a given document needs an acknowledgment or a jurat is a decision for your counsel; we complete the certificate the document carries.

Set up business service

Tell us your building, your usual volume and your billing process, and we will send terms and a first available window. Talk to us about corporate service.